For CPA & Accounting Practices

AI Automation
for Accounting
Firms

Cut data entry by 80%. Automate invoice processing, bank reconciliation, AR follow-ups, and client document requests — all from one platform that plugs into the software your clients already use.

QuickBooksXeroSage IntacctNetSuiteFreeAgentTallyMYOB
See a Demo What We Automate

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We'll show you the automation on your own document samples. No commitment required.

80%
Reduction in Data Entry
95%
Extraction Accuracy
10x
Faster Month-End Close
24/7
Document Processing Queue
Automation Modules

Six Things We Automate for Your Firm

Each module works independently or as part of an integrated platform. Plug in the ones that matter first.

📄

Invoice Processing (AP)

Clients email or upload invoices. AI extracts vendor, amount, GL code, VAT/GST/tax — posts directly to QuickBooks, Xero, or Sage.

  • PDF, image, email attachment
  • Duplicate invoice detection
  • Three-way match against PO
  • Auto-post or approval queue
🏦

Bank Reconciliation

Upload MT940, CSV, OFX bank exports — AI matches transactions to invoices and journals. Exceptions flagged for 1-click review.

  • All major banks supported
  • Partial payment matching
  • FX transaction handling
  • 95%+ auto-match rate
📬

Accounts Receivable

Automated payment reminders, statement of account, overdue escalation — sent from your firm's email domain, personalised per client.

  • Customisable reminder templates
  • Payment link (Stripe/Razorpay)
  • Days outstanding tracking
  • Escalation to credit hold
🔍

Client Document AI

AI reads contracts, lease agreements, tax correspondence, and payroll summaries — extracts key figures and flags anomalies for review.

  • Tax return prep extraction
  • Lease schedule automation
  • Payroll summary parsing
  • Audit trail per document
💰

Financial Reconciliation

Intercompany, GL account, and payment gateway reconciliation — Stripe, PayPal, Razorpay, Adyen chargebacks matched automatically.

  • Multi-entity support
  • Suspense account clearing
  • Month-end close checklist
  • Aged creditors / debtors
🤖

Accounting AI Agent

Conversational AI that answers client questions — "What's my outstanding VAT?", "Show me overdue invoices over £500" — connected live to their books.

  • QuickBooks / Xero read access
  • Natural language queries
  • Monthly management report
  • WhatsApp or email delivery
Software Integrations

Works with the Software Your Clients Use

Official API connections — no screen-scraping, no data-export gymnastics. Real-time sync.

QuickBooks Online
USA / Global
QuickBooks Desktop
USA
Xero
UK / AU / Global
Sage Intacct
USA / UK
NetSuite
Enterprise
FreeAgent
UK
Sage 50
UK / IE
FreshBooks
USA / CA
MYOB AccountRight
Australia
Tally ERP 9 / Prime
India
Zoho Books
India / Global
Wave Accounting
USA / CA

Per-Firm Deployment

One-time implementation + optional monthly maintenance. You own the code.

Solo / Small Firm
$12K – $28K
Up to 50 clients, 2 modules
Get Quote
Enterprise Firm
$70K – $180K
Custom workflows, all integrations
Request Enterprise Scope
FAQ

Common Questions

What accounting systems does XPndAI integrate with?
USA: QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct, NetSuite, FreshBooks. UK: Sage 50, Xero UK, FreeAgent, KashFlow. India: Tally ERP 9/Prime, Zoho Books. Australia: MYOB AccountRight, Xero AU. We connect via official APIs with OAuth2 — no screen-scraping.
How does AI handle multi-client accounting for an accounting firm?
Each client gets a separate data partition with isolated document processing pipelines. The AI learns each client's chart of accounts, vendor roster, and GL coding rules — so Vendor X at Client A always hits the right account. Firm-level dashboards show all client queues in one view while keeping data strictly separated.
What invoice formats does the AI handle?
PDF (scanned or digital), JPEG/PNG images, email attachments, XML (UBL 2.1, ZUGFeRD, Peppol BIS 3.0), EDI 810, GST e-invoice JSON (India), MTD-compatible formats (UK). We achieve 99%+ extraction accuracy on standard invoices and flag low-confidence extractions for manual review.
Is client data kept secure and separate between firms?
Yes. Each accounting firm's deployment is isolated — separate database schemas, encryption keys, and API credentials. We support deployment on your own AWS/Azure account so data never leaves your infrastructure. SOC 2 Type II report available for enterprise clients.

Let's Automate Your Firm's Back Office

Book a 30-minute demo. We'll show the invoice extraction live on your own sample documents.

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