AI monitors your AP inbox 24/7. Reads invoices from email attachments (PDF, XML, CSV), vendor portals, or EDI 810. Scanned images handled via OCR.
Vendor name, invoice number, invoice date, due date, line items (description, qty, unit, price, GL code), tax, freight, payment terms, bank details. Any PDF format — no templates.
AI looks up the PO in your ERP, matches line items and prices within configured tolerance. Checks goods receipt. Flags quantity/price discrepancies for AP team.
Checks invoice number + vendor + amount combination against all open and recent invoices. Flags suspected duplicates before they're paid.
Based on amount, cost center, vendor type, and business rules: auto-approve below threshold, route to manager for higher amounts, require two signatures for above $X.
Book the approved invoice in your ERP ledger. Schedule payment per due date and early payment discount windows. Generate payment file (ACH/wire/check).
Fixed price. Source code yours. Works with your existing ERP — no replacement needed.
Tell us: invoices per month, which ERP, how invoices arrive, and how the current manual process works. We'll design the AI and send a fixed-price proposal within 24 hours.