AI monitors your AP inbox, EDI gateway, and e-invoice feeds. Scanned paper, email PDF, EDI 810, Peppol, ZUGFeRD/XRechnung, Ariba/Coupa portal invoices — all captured and classified automatically.
Extracts all AP fields: vendor name, vendor tax ID (VAT, GST, EIN, TRN), invoice number, invoice date, due date, PO reference, line items with descriptions, quantities, unit prices, GL codes, tax amounts (VAT/GST/sales tax), and totals in any currency.
Matches each invoice against the PO and goods receipt: quantity match, price match within configured tolerances, goods receipt confirmation. 95%+ invoices matched straight through. Mismatches categorised and routed with specifics.
Rule-based routing: by invoice value, expense category, cost centre, department head. Multi-level approval chains. Email notification with one-click approve/reject. Escalation if approval exceeds SLA. Mobile-friendly approval interface.
Approved invoices posted directly to ERP: SAP FI (BAPI_INCOMINGINVOICE_CREATE), Oracle AP, NetSuite Vendor Bill API, Dynamics 365, QuickBooks, Xero. GL coding, cost centre allocation, and payment terms carried through exactly as extracted.
AI detects duplicate invoices (same vendor, same amount, same date window), altered invoice PDFs, IBAN/bank account changes on existing vendors, and invoices referencing non-existent POs. Each flag shown with confidence score and supporting evidence.