Custom AI that reads HMRC forms, mortgage packs, KYC documents, legal contracts, and insurance certificates — extracts every field, validates against UK rules, and pushes structured data to Sage, Xero, or your system. UK GDPR compliant. From £5,000 fixed price.
Custom AI models trained on real UK document formats — not generic templates
Document arrives → structured data in your system, in seconds
Email attachment, portal upload, WhatsApp, API, or folder watcher. PDF, scan, or photo — any format.
Custom AI identifies document type, extracts every field, validates against UK business rules (NI numbers, sort codes, company reg numbers).
Invoice posted to Sage. KYC fields to CRM. Mortgage application to LOS. Human review queue for low-confidence extractions only.
For UK companies processing custom document formats with GDPR requirements
| Feature | XPndAI Custom | Docsumo | Rossum |
|---|---|---|---|
| Per-page cost | £0 (fixed build) | $0.03–$0.10/page | $0.05–$0.15/page |
| Trained on UK document formats | ✅ Your exact templates | ⚠️ Generic models | ⚠️ Generic models |
| UK GDPR — data stays in UK | ✅ AWS eu-west-2 or on-prem | ⚠️ US cloud (GDPR review needed) | ⚠️ EU region available |
| Sage / Xero / IRIS integration | ✅ Custom built-in | ⚠️ Webhook only | ⚠️ Webhook only |
| Source code ownership | ✅ Full ownership | ❌ SaaS platform | ❌ SaaS platform |
For volume over 3,000 pages/month or sensitive UK GDPR workloads, custom builds pay back vs SaaS in 12–18 months. → Full comparison: Custom AI vs SaaS
Fixed price · No per-page fees · Source code · 12 months support
One document type extracted + pushed to one system (Sage, Xero, or CRM)
3–5 UK document types + validation + exception queue + ERP integration
Unlimited document types, self-learning, full UK GDPR controls, NHS/FCA-ready
Yes. All data is processed and stored on AWS eu-west-2 (London) or Azure UK South — never leaves UK/EU jurisdiction. For sensitive KYC or medical documents, on-premises deployment on your own UK infrastructure is also supported. A Data Processing Agreement (DPA) is provided with every project. Audit logs, right-to-erasure hooks, and data retention policies are built into the platform.
Yes. XPndAI builds custom integrations to Sage 50, Sage Intacct, Xero (via Xero API), QuickBooks UK, IRIS, Microsoft Business Central, NetSuite UK, and SAP. Invoice extracted → line items and VAT posted to correct GL code in Sage. P60 extracted → employee income auto-populated in payroll. Integration is custom-built per project, not a generic connector.
Yes. XPndAI builds AI KYC/AML systems for FCA-regulated businesses. The system extracts and validates data from passports (MRZ zone), UK driving licences, utility bills (address + date), bank statements (sort code + account number), Companies House extracts, and EDD documents. The AI flags PEPs and sanctions matches against OFAC and HMT lists. Full audit trail for FCA supervision visits is generated automatically.
Docsumo and Rossum are SaaS platforms: quick to start, but they charge $0.03–$0.15/page and store data on US/EU cloud (GDPR review required). XPndAI builds custom AI trained on your exact UK document templates, deployed on AWS UK or your own infrastructure, charges a one-time fixed price with zero per-page fees, and hands over the source code. For 3,000+ pages/month or FCA-regulated KYC workloads, the custom build wins on cost and compliance within 12–18 months.
Document type, volume, and target system (Sage, Xero, CRM). Free scoping call. No commitment.