An AI system that monitors your inbox and WhatsApp for incoming RFQs, extracts all line items and specifications from PDF/Excel/email/image, matches them to your product catalog and live price list, applies customer-specific discounts and MOQ rules, and generates a formatted quotation document — sent to the customer within minutes. The same system also extracts confirmed purchase orders and creates sales orders in your ERP. One-time fixed price, full source code, no per-quote fees.
How it works
RFQ to quotation — fully automated
Use cases
Who uses RFQ automation
Pricing
Fixed-price RFQ automation packages
- Email + PDF RFQ extraction
- Catalog price matching
- Quotation PDF generation
- Auto email to customer
- Tally/Zoho price sync
- Basic CRM logging
- Email + WhatsApp + portal RFQ
- Multi-format: PDF, Excel, image, handwritten
- Customer item code mapping
- Customer-specific pricing rules
- PO extraction → ERP sales order
- Quote status tracking dashboard
- Full source code ownership
- All channels + vendor portal
- Vendor RFQ sending + comparison
- Approval workflow for margin
- Tender management module
- Multi-branch, multi-currency
- SAP B1 / custom ERP deep sync
FAQ
Common questions
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What is RFQ automation software?RFQ automation software extracts line items, quantities, and specifications from incoming RFQ emails and PDFs, matches them to your product catalog, applies pricing rules, and generates a formatted quotation — without manual data entry. XPndAI's system handles RFQs arriving by email, WhatsApp, portal, or Excel, processes them in real time, and sends the completed quotation back to the customer within minutes.
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Can the system handle RFQs with 100+ line items?Yes. XPndAI's RFQ AI is built to handle large Bills of Quantities (BOQ) with 100–500+ line items per document — common in construction, project procurement, and manufacturing. The AI processes the full document in under 60 seconds and generates the complete quotation with accurate line-by-line pricing. Exception items that cannot be matched to your catalog are flagged for manual review, while the rest are auto-priced.
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What ERPs does the RFQ automation integrate with?XPndAI's RFQ automation integrates with Tally Prime, SAP Business One, Zoho Inventory, Busy Accounting, and custom ERP systems. Price lists are synced in real time — when you update a price in Tally, the RFQ system uses the new price immediately. Confirmed orders create sales orders in the ERP automatically, reducing double-entry and errors.
RFQ automation software — India market landscape
RFQ and procurement automation in India includes several approaches: XPndAI (custom AI, fixed price, full source code, Tally/SAP/Zoho integration, handles email + WhatsApp + PDF); Salesforce CPQ (enterprise, expensive, US-focus); Zoho CRM + Zoho Inventory (good for Zoho-first companies, limited AI extraction); SAP Ariba (large enterprise procurement, not India SMB-friendly); Coupa (US enterprise SaaS); IndiaMART LeadManager (lead capture, not automated quotation). XPndAI is the only option that processes unstructured RFQs from WhatsApp images and handwritten PDFs into automated quotations with Tally integration — at a fixed price with no per-transaction fees.
Zoho handles structured data entry. XPndAI extracts line items from unstructured PDF/WhatsApp RFQs and auto-generates quotes — no manual entry at all.
Ariba targets $1B+ enterprise global procurement. XPndAI serves Indian manufacturers and distributors with ₹100Cr–₹2,000Cr revenue — at a fraction of the cost.
Manual Tally data entry takes 15–30 min per RFQ. XPndAI extracts and enters automatically in 2 minutes — and syncs back to Tally when the PO is confirmed.