XPndAI builds enterprise AI for Indian manufacturing companies — AI dealer and distributor management, AI RFQ and quotation automation, AI field sales force automation, AI procurement automation, and AI document processing. For auto components, electrical, industrial, chemicals, building materials, and process industries. Fixed price. From ₹4L.
Indian manufacturing is under competitive pressure from multiple directions — Chinese imports, global supply chain reconfiguration, rising raw material costs, and increasing customer demand for faster quotation turnaround and more responsive dealer support. AI addresses the operations bottlenecks where manufacturing companies are losing competitive ground: slow RFQ response loses orders to faster competitors; manual dealer management creates information gaps; field sales admin consumes time that should be spent selling; and slow procurement creates production delays. XPndAI builds targeted AI systems that address each of these bottlenecks independently — start with one module, add more as ROI is validated.
Multi-format RFQ ingestion (email PDF, Excel BOM, CAD drawing specs, plain text). AI extracts: item description, specifications, quantity, delivery timeline, quality requirements. Matches to product catalogue or BOM library. Generates costed quotation draft with margin calculation. Sends automated acknowledgement to buyer in under 15 minutes. Quote ready for review in 2–4 hours. Win-rate improves when you're consistently first to quote.
Dealer orders via WhatsApp — no app, no portal login. AI processes order, checks credit limit and stock, confirms with delivery date. Dealer performance dashboard for RSMs. Dormancy alerts. Secondary sales analytics (dealer-to-retailer) collected via WhatsApp. Scheme tracking per dealer. Outstanding payment follow-up automated. Targets dormant dealers with personalised re-engagement.
Field reps report visits via WhatsApp (Hindi or English) — AI extracts customer name, discussion points, order taken, competitor mention, follow-up needed. Auto-generates DPR, updates CRM or ERP, creates tour report at end of week. Manager gets real-time territory dashboard. Beat deviation flagged automatically. Pipeline and follow-up tracking without Excel. Works across urban and semi-urban geographies on any smartphone.
Purchase requirements triggered from BOM, MRP system, or manual requisition. AI identifies approved vendor list, generates RFQ, sends to vendors, collects responses, normalises for comparison (price, lead time, payment terms, MOQ). Generates procurement recommendation. After approval: AI creates PO in Tally, SAP, or ERP. Vendor performance tracked over time — on-time delivery rate, quality rejection rate, price trend.
Inbound: invoice processing (extract, 3-way match with PO and GRN, enter in ERP), delivery challan matching, inspection report logging. Outbound: COA (Certificate of Analysis) generation from lab data, packing list generation, export documentation. Quality alerts: AI flags batches outside spec from test data. Reduces AP processing time by 70% and quality documentation effort by 60%.
B2B buyers, OEM purchase teams, and distributors get 24/7 WhatsApp answers to: order status and delivery tracking, product specifications and datasheets, pricing and lead time for standard products, complaint registration and status. AI resolves 65–75% of B2B support queries automatically — linked to your ERP and product database. Sales team freed from routine enquiries to focus on large accounts and new business.
| Company Size | Recommended Start | Typical Full Suite | Timeline |
|---|---|---|---|
| ₹10–50Cr turnover (SME) | RFQ automation + dealer WhatsApp ordering (₹6–10L) | ₹10–20L | 6–10 weeks |
| ₹50–200Cr (mid-market) | Full operations AI POC — 2 modules validated first | ₹20–50L | 10–16 weeks |
| ₹200Cr+ (large) | Enterprise POC → platform with ERP integration | ₹40L–₹1.5Cr | 16–30 weeks |
| Most common entry point | Single module AI POC (₹3–5L, 4 weeks) → validated → full system (₹10–40L) | ||
PO creation, invoice entry, ledger integration via Tally Developer API. Most common for Indian SME manufacturers.
Full integration via SAP API — PR/PO, goods receipt, invoice, customer master, sales order creation.
Order management, procurement, and inventory integration via Dynamics REST API.
Popular for SME manufacturers — AI extracts and writes order, invoice, and payment data.
XPndAI integrates with any custom ERP via REST API, database connection, or file-based integration.
Field sales data, dealer interactions, and RFQ pipeline synced to CRM in real-time.
For systems without modern APIs — file-based integration via SFTP or structured email parsing.
Official Meta API — all dealer and field agent WhatsApp communication via approved channel.
Yes — this is consistently the most surprising finding for manufacturing clients. Dealers who "barely use smartphones" do use WhatsApp constantly for personal and business communication. The key is that ordering via WhatsApp is not technically different from a WhatsApp conversation they already have. They send a text message (or voice note) like "bhai 200 piece M10 bolt chahiye" — the AI reads it, extracts the order, checks stock and credit, and confirms. No forms, no login, no app. In XPndAI manufacturing deployments, dealer adoption within the first month is consistently 75–88%, even among smaller regional dealers.
Yes. XPndAI's RFQ AI handles multiple formats: PDF spec sheets, Excel BOM files, engineering drawing PDFs (extracts text specifications — for actual CAD interpretation like tolerances from drawing views, we scope specifically based on your requirements), plain text emails, and photographs of handwritten RFQ documents. For PDFs with engineering drawings, the AI extracts all text-based specification data and flags drawing-referenced details for human review. Quote accuracy is validated during testing before go-live. For highly technical RFQs, the AI generates a 90% complete quote that an engineer refines in 15 minutes — still far faster than building from scratch in 3 days.
All AI-generated quotes go through a human review step before they're sent to the buyer — this is non-negotiable in the standard implementation. The AI generates a draft quote (pricing from your standard rate card + applicable discounts, lead time from your current production schedule), flags any items where confidence is low (unusual specifications, custom items, missing rate card data), and routes to the relevant person for review. Once approved, the AI sends the quote with full audit trail. Over time, as you validate AI output, you can configure auto-approval for standard items below a value threshold. But human oversight is always available and always recommended for non-standard items.
Share a sample RFQ from a real customer, or describe your dealer ordering challenge, and we'll show you working AI for your specific manufacturing context in 48 hours.
XPndAI · Delhi NCR · India-wide · Faridabad / Gurgaon / Noida / Pune / Ahmedabad meetings · Fixed price · Tally/SAP/Busy integration · +91-9625368140